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DE

Job
Job Vacancy: Office Assistant

1.4 Minutes
hiring

The position Office Assistant is available from January 2025, with a start date as soon as possible, on a part-time basis (30h/week).  

Interested to learn more ? Read the detailed description below !

Key Responsibilities:

  • Perform daily office tasks (e.g., printing materials, reviewing and scanning documents, working with Microsoft Office Suite).
  • Liaise with vendors and service providers for office-related matters, including office landlords, maintenance and IT support
  • Manage office supplies and ensure inventory is fully stocked, ordering supplies as needed.
  • Assist with checking project accounting documents and reports from partners.
  • Collaborate with HR and Financial Managers to:
  • Ensure compliance with current Czech laws regarding HR and taxation.
  • Prepare and review contracts and HR-related documentation.
  • Provide basic translation support for legal and administrative documents (Czech-English, English-Czech).
  • Handle logistics such as venue bookings, catering, invitations, participant and guests coordination
  • Coordinate travel arrangements and accommodations, primarily assisting the project director and project managers.
  • Support the planning and execution of foundation events, including partner meetings.
  • Provide on-site support during events, ensuring all runs smoothly
  • Take on additional duties as required.

Qualifications:

  • Completed high school education
  • Experience in office management, administration, or a similar role is required.
  • Excellent organizational, communication, and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Knowledge or experience in HR and accounting, especially related to Czech regulations, is a strong advantage.
  • Ability to manage multiple tasks, prioritize effectively, and meet deadlines under pressure.
  • Experience working in a non-profit or foundation setting is an advantage.

Desired Skills:

  • Strong attention to detail and problem-solving abilities.
  • Ability to work independently and as part of a team.
  • Familiarity with office equipment and basic IT troubleshooting.
  • Excellent command of Czech and English; knowledge of German is an advantage.

We Offer:

  • Part-time contract (30h per week) until the end of the year (with the possibility of extension).
  • Attractive work environment in an internationally renowned foundation.
  • Dedicated workspace equipped with a notebook, smartphone and all necessary tools.
  • The position is suitable also for senior.

If you are interested in this opportunity, please send your CV and motivation letter describing your experiences in English by January 5, 2025 to fnf-prag@freiheit.org. The desired start date is as soon as possible.